The AI-powered platform to grow your fire protection business

Modern, all-in-one software designed for fewer clicks—and far fewer headaches

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Trusted by Leaders in Fire Protection

Before Essential, we had 4 employees that were overwhelmed with manual work, especially with trying to track and schedule upcoming inspections. Essential's automated email outreach and portal allows customers to easily communicate with us. This program has made it easy to receive approvals effortlessly. We can now better focus on customer service and scheduling.

David Pulvers

Owner, All County Fire

Why Companies Choose Essential

Powerful AI & Automation

Essential automates inspection approvals, appointment reminders, follow-ups on quotes and unpaid invoices, and more—saving businesses hours every week

Intuitive All-In-One Software

Essential unifies the tools contractors need into a single, easy-to-use platform that keeps businesses organized and efficient

Customized for Every Business

Workflows and reports are tailored to each business, ensuring Essential adapts to company-specific processes and requirements

Free Implementation

Implementation and historical data import are included at no cost, with all data including old inspection reports seamlessly migrated

Let your team work smarter, not harder

Screenshot of Essential's Recurring Service and Automation cards

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Screenshot of the smart scheduling module in Essential for fire protection businesses

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Stay Ahead of Upcoming Inspections

Automate inspection due date tracking—New due dates auto-update based on completed work, ensuring accuracy when a service is done earlier or later than the last due date

Set custom automations—Save time with automations like customer outreach to confirm service and property access

Manage complex inspection and recurring service cadences—Ensure nothing is missed, including special services that don't happen every visit

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Quote Faster with AI

Write rules for AI to apply—Write custom rules, similar to instructions for a new hire, to handle discounts, surcharges, item selection, job-specific details, and more

Automate follow-ups—Email and SMS reminders ensure customers respond to quotes faster, without manual effort

Create a job with 1-click—Turn accepted quotes into jobs instantly

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Optimize Technician Schedules

See commute times from real traffic patterns—Streamline scheduling with auto-calculated commute times; optionally add technician home addresses for smarter route planning

Automate reminders—Send customized reminders to key contacts, before the technician heads to the job

Use advanced scheduling tools—Expedite scheduling with powerful filters, flexible sorting, and customizable views

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Streamline Inspection Reports

Eliminate redundant data entry—Property and asset details are saved, so technicians only need to enter inspection results

Easily enhance reports—Add photos and comments for clarity

Tailor it for your business—Use an NFPA template and default styling, or customize it for your technicians and customers

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Get Paid Faster with Better Invoicing

Get draft invoices instantly—Using AI, generate invoices with a single click, based on completed work and job details

Never miss an invoice—Unbilled jobs are flagged for review, to ensure you always get paid for your work

Seamlessly sync with your accounting software—Eliminate manual data entry and save time

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For years, we used an Excel spreadsheet to track inspections and a whiteboard for technician schedules. As we got busier, we knew we needed a better way to operate. After looking at many options, we chose Essential. It was the right choice for us. Essential is nice to use, keeps us organized, and automates things like sending job reminders and emailing customers before inspections are due. It has reduced mistakes and made our work easier.

Roger Lu

Owner, SAFCO